HORTON KIRBY AND
MINUTES of the ANNUAL MEETING of the PARISH COUNCIL held on 8 May
2007 in the Village Hall,
Present: Cllr P
Bradley (Chairman)
Cllrs R Eagles, D Mitchell, M
Oram, C Page, J Stevenson,
G Tripp, R Valentine and
P McGarvey,
District Councillor
R Gough,
12 members of the
public
In attendance: C
Allart, Parish Clerk
Apologies for
absence:
Declarations of
Interest: None
His declaration of
acceptance of office as Chairman was signed.
Signed
declarations of acceptance of office from all councillors were received.
4 MINUTES
RESOLVED that the Minutes of the meeting held
on 2 April 2006 be approved and signed as a correct record.
5 STANDING
ORDERS
RESOLVED that a
separate meeting of Cllrs Bradley, Eagles, Oram, Tripp and Valentine be held to
consider and make recommendations back to the Parish Council on which Standing
Orders to adopt.
.
6 FINANCIAL
REGULATIONS
RESOLVED that a
separate meeting of Cllrs Bradley, Eagles, Oram, Tripp and Valentine be held to
consider and make recommendations back to the Parish Council on revised
Financial Regulations to be adopted.
.
7 ANNUAL
ACCOUNTS
Members received a
review of the regular internal audit process and its effectiveness
which is a
requirement of the annual accounts procedure.
RESOLVED that the
report be received and approved.
Cllr McGarvey gave
a brief report of District Council matters. He confirmed that Sevenoaks District Council
had no intention of changing to a fortnightly household refuse collection.
Roger Gough
reported on recent matters including the
10 RECREATION & OPEN SPACES COMMITTEE
The Minutes of the last meeting of the
committee were received for information.
RESOLVED that
membership to committees and other bodies be as shown below:
Chairman and Vice
Chairman
Cllrs Mitchell,
Page and Tripp
Ms Blendell, Mrs
Cockrill, and Mrs Meggitt
Chairman and Vice
Chairman
Cllrs Eagles,
Mitchell, Oram and Stevenson
Mr Chambers and Mr
Blackamore
Chairman and Vice
Chairman
Cllr
Mr Dunn
Cllrs Valentine
and Wilson, with deputies Cllrs Eagles and Tripp
Mr Tripp
Cllr Eagles
Cllr Eagles
Internal Auditor
Cllr Bradley
Deputy Internal Auditor
Cllr
Paper Mill Re-Development Steering Group
Cllrs Stevenson,
Valentine and Wilson
Mr Wescombe
Village Hall Extension
No sub-committee needed.
Any parish councillors that are available will attend each meeting.
Cllrs Valentine
and Wilson
South Darenth Noticeboard
Consider at next
meeting
NHS / Health Matters
Cllrs Eagles and
Valentine
RESOLVED that the
calendar of meetings for 2007/8 be as follows:
Parish Council
meetings to be held on the first Monday at 7.30 pm except where this falls on
bank holidays when alternative arrangements will be made. In August there will normally be no meeting.
The Village Hall
Committee to meet bi-monthly (January, March, May, July, September and
November) on the second Thursday at 8 pm.
The Recreation
and Open Spaces Committee to meet bi-monthly (February, April, June, August,
October and December) on the second Thursday at 8 pm.
The annual report
on this charity was received.
RESOLVED that
Cllrs Bradley and Page be appointed as trustees to the Thomas Terry Charity for
the coming year.
SE/07/01124/FUL
Oakview Stud
Farm,
Field shelter and
access way in Mussenden Field with associated landscaping.
The Parish Council objects to this
application on the grounds of its intrusive siting in the Green Belt
SE/07/01323/FUL
4
Single storey
rear extension, double storey side extension and replacement garage
(re-submission of SE/06/02371/FUL)
The Parish
Council is concerned that this is an over-development of this plot.
SE/07/01356/FUL
Two storey side
extension and single storey front porch
The Parish
Council has no comments on this application.
SE/07/01317/FUL
36 Holmesdale
Hill
Front single
storey porch
The Parish
Council has no comments on this application.
The following
decision notices were received:
SE/07/00367/FUL
Single storey
rear extension and rear canopy GRANTED
SE/07/00391/FUL
2 Beeches Farm
Cottages,
Installation of a
12m high small wind turbine REFUSED
SE/07/00441/DETAIL
Horton Kirby
Paper Mills
Details pursuant
to condition 66 (revised floor layout for building 9) of application
SE/05/02000/FUL
APPROVED
SE/06/03165/LBCALT
& SE/06/03164/FUL
Old School
Cottage,
Formation of
shower room and other minor alterations, shed and fences, boarding to side of
canopy and gates. GRANTED
15 BANK
OF
RESOLVED that the
mandate (as attached at Appendix A) be agreed and all new parish councillors be
included as authorised signatories.
16 NATWEST
BANK
RESOLVED that the
mandate (as attached at Appendix B) be agreed and all new parish councillors be
included as authorised signatories.
17 PARISH
COUNCILS CONSORTIUM
New members were
informed of this group of 5 neighbouring parish councils which meets twice a
year to discuss common issues. The Chairman reported that he personally found
that the meetings were just talking shops and did not see the point in being a
member. Cllr Tripp agreed that nothing
much was ever achieved by the group but thought they were enjoyable and
interesting as well as an opportunity to meet representatives of other parish
councils.
RESOLVED that
this Parish Council withdraw from membership of the Consortium.
18 GAS
MAIN WORKS
The clerk showed
a plan of details of works that are being carried out in
19 FLY
TIPPING DEAN BOTTOM
Cllr McGarvey reported
the on-going problems from fly tipping in the lanes at Dean Bottom but was
pleased to say that most of the tipped rubbish had been removed in recent
days.
20 SEVENOAKS
DISTRICT COMMUNITY ACTION PLAN LAUNCH
Members were
invited to attend this event on Wednesday 30 May from 12.30 pm at Otford
Recreation Ground.
Mr Smith of
22 SCHEDULE
OF ACCOUNTS AND BUDGET COMPARISON
A document
showing the budget v actual expenditure at year end 31 March 2007 was attached
for Members’ information and comments.
RESOLVED that
1. the schedule of accounts, as submitted, be approved and payments made accordingly; and
2. the budget comparison with actual expenditure document be received.
The meeting ended
at 10.30 pm.
Chairman
Date