HORTON KIRBY VILLAGE SOCIETY
Minutes of the Committee
Meeting held at 17 Churchill Road on Wednesday 16th February 2005
1. APOLOGIES David Crowhurst, Cathy Maslin
2 PRESENT Phil Gough, Ken Allart, Steve Allport, Richard Costley, Kerry Pitcher, Graham Edwards, Anita Cockrill
The chairman sent apologies regarding his unavoidable absence. The Vice-Chairman, Phil Gough, took the chair. Thanks were given to committee member, Cathy Maslin, who is standing down from the committee at the AGM in March, for all her help over the past year.
5.1 One letter received from Bupa Care Homes, inviting us to a preview day to the changes made at Eglantine Villa in Horton Kirby. Unfortunately, no-one was able to attend the open day.
5.2 Letters of thanks sent by secretary to
the following:-
Halstead Concert Band
The Fighting Cocks Public House
Keith Phillips
John & Christine Chenery
Robert Chenery
Parish Council re tree-planting
5.3 The secretary queried whether the
Society’s minutes were put on the Horton Kirby website on a regular basis. It
appears that Ken Allart has taken responsibility for this task. AP Ken Allart
5.4 One of committee members will be needed
to make sufficient copies of
minutes of AGM for the forthcoming AGM. AP Phil Gough
6.1
Current Account £1981.39
6.2
Church Account 3026.04
6.3 Outgoings included £540 ‘Time
of our Lives’
411 Annual Insurance
225 The
Titfield Thunderbolt
The
Lottery licence has been requested and paid.
6.4 £974 has been banked from
the two major events.
6.5 The Village Society has
offered to pay the hire of the village hall for the fund-raising event for the
Tsunami appeal on 18th February.
6.6 The Village Shop is donating
£70 to the HKVS from the proceeds of their Christmas raffle.
7.1 ‘Two for 1.9s’ 8th January. Very
popular. Universally enjoyed.
7.2 Quiz on 14th
January – 24 tables, raised over £600
8.1 AGM 18th March.
Arrangements are in hand. It was agreed to hold an Extraordinary General
Meeting immediately before the AGM, in order to make minor changes to the
constitution, according to Article 12 and refers to Article 9 of the
constitution regarding methods of election of the executive committee. AP Committee
8.2 Murder Mystery 23rd
April. Deposit has been sent off, but no acknowledgement so far. Cost to be the
same as last year, £7
8.3 MYM, date fixed for 28th
October.
8.4 Barn Dance – will definitely
be in the village hall on 7th October. We will monitor numbers. If
less than 60, we will not continue to promote this event. The dance was much
more popular when it was held in the barn at Court Lodge Farm. AP Graham
8.5 Summer Fayre. The
sub-committee have arrangements in hand. A new stall this year will be a ‘Games
Corner’ run by the scouts & cubs. We will not run a separate cake stall
but can sell cakes from the tea stall if necessary. To be discussed by the
catering sub-committee.
8.6 Walking Group. The next walk
on 20th March will be led by John Hipwood. A question was posed by
one of the committee members, if the frequency of the walks is likely to
increase during the summer months.
8.7 Summer Concert. No response
from The Guildhall School of Music yet. AP David
8.8 Summer Outings. The Seniors outing to
10.1 There will be a tidy up of the Burial Ground
on 6th March and attention given to a corner of land that has been
neglected, opposite Bexley Cottages in The Street.
10.2 Eglantine Villa will take an owl box and a bat
box
10.3 February is the RSPB’s nest box month. People
are being encouraged to put up nest boxes for sparrows & blue tits in their
gardens. The village clean up is on 20th February. More grabbers to
be purchased. There has been a limited response to HKVS’s appeal for people to
take responsibility for clearing litter in streets/lanes where there are few or
no dwellings. Those who have offered their help, already clear roads in
addition to organised clean up days. To promote again at AGM. AP Committee
11.1 There is a sum of £50
outstanding from HKVS to the Youth Club for equipment purchased.
11.2 Suggestions have been made for a ‘Snap
Disco’ for young people where the police are aware of the event and
keep a presence there or pop in/ make spot checks. More info needed. AP Phil
11.3 Garden Competition. Kerry will take this on, helped
by Cathy, who will not be a committee member when the competition takes place
at the end of May/beginning of June. There will just be 2 categories:-
a)
Best front garden
b)
Best container or hanging basket
Garden vouchers will be awarded to the winners.
11.4 Flower Festival at the church, 15 – 19th
September. It is hoped that Adriano will perform, assisted by 2 female members
from GSM. It would be preferred that the concert can be on Saturday 17th.
11.5 Mill site,
11.6 St. Mary’s Church has applied for the faculty
re building permission. Friends of St. Mary’s will be set up soon.
11.7 Churchyard gardening/maintenance days on first
Saturday in each month.
11.8 Discussion took place on Risk assessments for
village societies and amateur groups
organising walks and events in rural areas. The committee felt that this was a nonsense, but members did feel vulnerable when clearing up
litter in the lanes. It was thought we could purchase a supply of high
visibility jackets to use on these occasions. Cost would be minimal.
11.9 The group that presented the
very successful ‘ Titfield Thunderbolt’ were planning a new event that would be
publicised shortly. We need to reserve available dates in the village hall.
Tuesday
12th April,
THE
MEETING CLOSED AT