MINUTES OF THE MEETING OF
THE VILLAGE HALL COMMITTEE held on Thursday, 13 July 2006 in the Parish Room,
Village Hall,
PRESENT: Cllr Ian Wescombe
(Chairman)
Cllrs Peter Bradley, Alan
Burchmore,
IN ATTENDANCE: Carol Allart,
Parish Clerk, Dianne Payne, Caretaker
APOLOGIES FOR ABSENCE: Cllrs Gill Tripp and Robert Valentine and Sharon
Ross
DECLARATIONS OF INTEREST: None
7 CHAIRMAN
RESOLVED that Cllr I Wescombe be appointed Chairman for 2006/7
8 VICE CHAIRMAN
RESOLVED that Cllr A Burchmore be appointed Vice Chairman for 2006/7
9 MINUTES
RESOLVED that the Minutes of the last meeting held on 11 May 2006 be
approved and signed as a correct record.
10 MATTERS ARISING
Front Door Alarm
Cllr Burchmore asked whether this matter had been sorted out. The clerk replied that it had not yet been
resolved.
New Benches
Phoenix Jubilee benches made of recycled plastic on a metal frame had
been installed on 11 July and blended well with the setting.
11 BLINDS
RESOLVED that the quote from Dartford Blinds for 2 new roller blinds
for the kitchen windows in the sum of £158 + Vat be accepted.
12 HALL BRICKWORK – REPOINTING
Since putting the problem of the crumbling pointing to the hall
brickwork on the agenda, the clerk had spoken to Linda Green, chartered
surveyor who advised that repointing could not be done at a depth of less than
25 mm. The hall brickwork did not
therefore need doing at the moment.
13 REFUSE BIN
The clerk reported for information that the bin had had to be relocated
behind the fence following an incident when fire extinguishers had been put in
the bin presumably by somebody fly tipping.
This had caused a problem for Sevenoaks who said they would have to bill
us for the additional work concerned with this hazardous material although this
bill has not yet been received.
For future reference, Cllr Wescombe said that he knew someone who could
use old fire extinguishers.
14 FLOORING - VINYL AREAS
Members looked at all areas of vinyl and agreed that all joints needed
re-welding and there were also areas that needed patching. The clerk and caretaker agreed to draw up a
full specification of those areas and get other quotes.
The bar room floor which had been badly scuffed by a dance class had
come up quite well following 2 hours hard work from Dianne Payne. It was agreed to re-charge the cost of
labour and materials and bill
15 MAIN HALL FLOOR INCLUDING SAND UPDATE ON OUTSIDE USE
Members received a report from the floor products manufacturers and a
quote for carrying out work to sand, reseal and polish the floor from a
separate contractor. They knew the work
of the contractor to be very good but wanted to get 2 more quotes.
The committee went on to consider and discuss the use of sand inside
and outside the hall in view of the fact that the contractor had advised that
it was not worth doing any of the work if
sand was used anywhere in the hall (“it’s just like getting sand paper and
rubbing”).
RESOLVED that in view of the substantial cost involved with bringing
back the floor to a good condition,
16 GARDEN AREA – REQUEST FROM
Members considered this request and agreed that the area behind the
Stand would not be paved so this strip of land could be used by the Pre-School
for its climbing frame and other such equipment in good weather.
17 OAK TREE RAILINGS
The clerk reported that this railing allows easy climbing for children
and branches are being broken. As it is
probably big enough to stand alone now, the railings could be removed. The caretaker also reported that she had seen
a child get its leg caught inside the railings recently so there were health
and safety issues to consider.
RESOLVED that the guard rail around the oak tree be removed.
18 TABLES IN THE PARISH ROOM
It was agreed that the Parish Room was too crowded with 4 tables in it
but there were differences of opinion on which tables should stay. Some wanted to retain the old desks as they
gave an air of graitas and tradition to the room whilst others felt they were
practical and only catered for very small meetings.
RESOLVED that the old desks be sold on eBay but not before wide
publicity had been given to the fact that they were for sale.
19 ANY OTHER BUSINESS
Blinds for the Parish Room
Cllr Payne suggested that slatted blinds were needed for the parish room
as they were more practical and would look better than the old curtains. It was agreed to get prices and consider the
matter at a future meeting.
The meeting ended at 8.58 pm.
Chairman
Date