MINUTES OF THE MEETING OF
THE VILLAGE HALL COMMITTEE held on Thursday, 9 March 2006 in the Parish Room, Village Hall,
PRESENT: Cllr Ian Wescombe
(Chairman)
Cllrs Alan Burchmore, Gill
Tripp and Robert Valentine
Anita
Cockrill
IN ATTENDANCE: Carol Allart,
Parish Clerk,
APOLOGIES FOR ABSENCE: Peter Bradley, Marie Meggitt and Dianne Payne DECLARATIONS
OF INTEREST: None
51 MINUTES
RESOLVED that the Minutes
of the last meeting held on 12 January 2006 be approved and signed as a correct
record.
52 MATTERS ARISING
Food Hygiene Regulations
RESOLVED that
Radiator Guards
Cllr Burchmore submitted his report and it was agreed that the most
basic mesh guards would be investigated.
Grass at Side of Hall
RESOLVED that the decision in Minute 45 (01/06) be
suspended in view of the fact that this land is earmarked for a possible
extension to the village hall.
53 DISPLAY OF PLAQUES/CERTIFICATES IN THE FOYER AND ADVERTISING
ON NOTICE BOARD
A request from Riverside Kindergarten to display their Kitemark
certificate in the foyer was considered as well as the general question of
local groups displaying certificates of achievement or plaques that they meet in
the hall. It was agreed that frames
should be of a similar style to those containing the licence details.
RESOLVED that 1x A4 size
framed item or A4 size plaque per organisation be allowed in the foyer.
The committee also considered whether adverts should be allowed on the
foyer noticeboard or whether it should just be for community notices.
RESOLVED that a charge be
made for advertisements at a rate of 50p per week per A5 sheet (pro rata to a
maximum size of A4).
54 VILLAGE HALL SECURITY
Members considered the efficiency of the new steel palisade fence as
some thought it was climbable with rounded tops and should have spiked tops.
RESOLVED that enquiries
be made on the costs of replacing the rounded tops with spiked tops.
55 DRAINPIPES
Members considered a request from Cllr Bradley that square aluminium drainpipes
should be installed to replace all existing round drainpipes on the hall as the
square pipes did not allow such easy climbing.
The clerk reported that prices were not readily available as the 2
suppliers that supplied the ones used on the pavilion did not now do them. Cllr Valentine agreed to ask at Timber
Mouldings.
RESOLVED that the
drainpipes would be replaced by square ones as they became in need of repair.
56 FRONT DOOR
There was discussion on the problems associated with the new lock and
push pad. Many complaints were being
received because 1) users could not turn the knob; and 2) the pre-school and
toddler groups were very concerned about theease with which children could get
out of the building.
The Chairman explained that the push pad with the bar attached should
have been installed on the non-opening door and the second push pad (without a
bar attachment) should have been put on the opening door. This should make the door easier to
open. It was agreed to get Kevin Andrews
back to put this right. However, there
was concern that there was enough wood on the doors where the lock should go.
The Chairman then explained that the ease of use of the push pads was
important as it allowed those overcome by fumes to exit the building quickly
and safely. He felt it was the village
hall committee’s duty to keep the hall safe for everyone and that the safety of
toddlers was the responsibility of those running the various groups. However, a switched alarm system was still
being investigated and Cllrs Valentine and Wescombe agreed to continue pursuing
this.
57 TERMS OF REFERENCE
This item was deferred to a
future meeting.
The meeting ended at 8.29 pm.
Chairman
Date